The privacy of your personally identifiable information (“Personal Information”) is of the utmost importance to WSP Global Inc., its subsidiaries, divisions and affiliates (“WSP”, “the Company”, “we”, “us” or “our”, as appropriate). The intent of this policy is to preserve privacy rights and to let you know what information the Company collects and what you can expect when the company collects Personal Information.
WSP is committed to safeguarding the privacy of your information in accordance with the principles below:
We will only collect and use your information where we have lawful grounds and legitimate business reasons to do so;
We will be transparent in our dealings with you, and will tell you how we will collect and use your information;
If we have collected your information for a particular purpose we will not use it for anything else unless you have been informed and, where relevant, your permission obtained;
We will not ask for more information than we need for the purposes for which we are collecting it;
We will update our records when you inform us that your details have changed;
We will observe the rights granted to you under applicable privacy and data protection laws and we will ensure that any queries relating to privacy issues are dealt with promptly and transparently; and
We will train our staff on their privacy obligations.
This policy applies to Personal Information that is processed by WSP and its affiliates worldwide. It applies to information we collect about:
visitors to our websites and the websites of our affiliates
individuals who make general inquiries in their own capacity or on behalf of an organization
COLLECTION AND USE OF INFORMATION
SUBSCRIPTION TO WSP NEWSLETTER
The name and contact information provided by website users who opt to subscribe to our newsletter is used solely for the distribution of the newsletter to the address provided. WSP has incorporated unsubscribe mechanisms into all electronic communications and users can unsubscribe at any time in accordance with our firm Anti-Spam Commitment.
INQUIRIES BY E-MAIL
We will only use Personal Information provided to us via e-mail inquiries to respond to your inquiry or to manage our business relationship with you or your employer. We may also collect your name, contact information, e-mail address and any information which you send to us or post on our Site, such as when you make an inquiry through our website or when you post content through a WSP affiliate blog. We will only use this information to contact you in order to answer your questions and requests, to provide you with the information WSP does not use the information provided in such inquiries to create individual profiles nor does it disclose the information to anyone other than those in the Company who are best suited to provide you a response.
E-mail monitoring or blocking software may be used for security purposes and for compliance with Company policies.
SHARING AND PROCESSING
OF PERSONAL INFORMATION
We may also disclose your Personal Information:
as required by law, such as to comply with a subpoena, or similar legal process;
when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;
if WSP or its affiliate is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via e-mail and/or a prominent notice on our Site of any change in ownership or uses of your Personal Information, as well as any choices you may have regarding your Personal Information and
to any other third party with your prior consent to do so.
TRANSFER OF PERSONAL INFORMATION
OUTSIDE OF CANADA
SECURITY OF PERSONAL INFORMATION
The security of your Personal Information is important to us. We follow generally accepted standards to protect the Personal Information submitted to us, both during transmission and once we receive it. As no method of transmission over the Internet, or method of electronic storage, is 100% secure, however, we cannot guarantee its absolute security. We will use reasonable security measures to protect your Personal Information against unauthorized access. Please be careful whenever sending Personal Information to us via e-mail. E-mail is generally not a secure means of transferring information. We therefore cannot guarantee that this information will not be lost or used in a fraudulent manner and we encourage the use of e-mail encryption to communicate with us.
THIRD PARTY LINKS AND SITES
LINKS TO EXTERNAL/THIRD PARTY SITES
SOCIAL MEDIA WIDGETS
Personal Information that you provide to WSP via social media accounts is collected on those sites to capture conversations (e.g. questions and answers, comments, retweets) between you and the Company. It may be used to respond to inquiries, or for statistical, evaluation and reporting purposes. Comments posted that violate Canadian or any other applicable local law will be deleted and disclosed to law enforcement authorities. Comments that violate our comment policy will also be deleted.
USER ACCESS AND CHOICE
Shoshana Rosenberg, WSP Group
Second Floor, One Penn Plaza
New York, NY 10119, USA
Unless restricted by law, we will take all reasonable steps to functionally delete your Personal Information from our database(s) upon request, although we may keep a copy for archival purposes for as long as necessary in our opinion, in compliance with applicable laws. We will respond to your request to access, update or delete your Personal Information within thirty (30) business days. Before we are able to provide you with any information, correct any inaccuracies or delete any information, however, we may ask you to verify your identity and to provide other details (in a secure manner) to help us to respond to your request.
We will retain your information for as long as needed to provide you services or information requested in your contact with us. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements